If an employee will drive a vehicle for your dealership, you need to know their driving history. A motor vehicle report, or MVR, is one of the simplest and most valuable screens a dealership can run.
What is an MVR?
An MVR is a record from a state motor vehicle agency that shows a person’s driving history. Depending on the state, it typically includes:
- License status (valid, suspended, revoked, or expired)
- License class and endorsements
- Moving violations and convictions
- DUI/DWI convictions
- Accidents reported to the state
- Suspensions and reinstatements
Why dealerships need MVRs
Dealerships put employees behind the wheel every day, including porters, lot attendants, shuttle drivers, parts runners, and salespeople on test drives. If one of them causes an accident and you didn’t check their driving record, you may face questions about negligent hiring or negligent entrustment.
Your insurance carrier may also require MVR checks and set specific standards for drivers.
When to run MVRs
- Before hire for any position that involves driving
- Periodically, often annually, for current drivers
- Before promotion or transfer into a driving role
MVRs and the FCRA
When you obtain an MVR through a background screening company for employment purposes, the Fair Credit Reporting Act generally applies. That means you need the proper disclosure and authorization from the applicant, and you must follow the adverse action process if you decide not to hire based on the report.
Pair it with drug testing
Driving records and drug testing work together. An MVR shows past behavior; a drug test helps identify current impairment risk. Many dealerships require both for every driving position.
Get MVRs from Elite Services
Elite Services Workplace Screening provides motor vehicle reports nationwide as part of our screening services, along with drug testing and background searches. One provider, one process, and a clearer picture of every driver you hire.
Ready to protect your workplace? Elite Services Workplace Screening provides nationwide drug testing, DOT compliance, background searches, MVRs, and E-Verify. Call 888-738-9297 or contact us online to get started.
This article is for general information only and is not legal advice. Laws and regulations change; consult qualified counsel about your specific situation.